Project Administrator
The opportunity:
We are currently searching for a Project Administrator in our Edmonton office. In this role you will be supporting Project Managers and other team members with a range of project management duties.
What we offer:
- Flexible/hybrid working arrangements, depending on position
- Market competitive salaries, with annual reviews
- Matching company pension program, increasing over time.
- Comprehensive benefits including:
- Health/dental/vision coverage
- Fitness allowance
- Employee and family assistance programs
- Mental health supports
- Paid time off so that you can recharge including:
- Generous paid vacation
- Paid office closure over December holiday break
- Industry leading paid sick time
- Parental leave top up program
- Ongoing support for your professional development and growth
- Active Young Professional group
- Formal mentoring programs
- Paid professional development hours
- Capacity building seminars
- Engineer In Training programs
- Opportunities to participate in social club activities and events
- Company-wide social events
- Regular lunch-and-learns
- Community volunteer opportunities
- An active Social Club that promotes social activities in and outside the office, and offers subsidized tickets to local events, such as the Taste of Edmonton
- A centrally located office in the heart of downtown Edmonton that is easily accessible
What you’ll do:
- Assisting with project management tasks such as project initiations, project closures, project management plans, budget and schedule tracking, and invoicing.
- Assisting with project control by monitoring progress relative to the Work Breakdown Structure; checking budgets and tracking Earned Value; tracking and reporting on project schedule progress; and monitoring quality management activities.
- Preparing correspondences, presentation materials, and other documents as required.
- Organizing and controlling project documents including administering construction RFI’s, maintaining tracking logs, preparing PPC’s, compiling meeting minutes and maintaining project files
- Scheduling and coordinating project activities.
- Liaising with contractors, subconsultants and other third parties for coordination of project documentation requirements
- Developing and maintaining document controls on project collaboration sites.
- Attending project meetings and preparing meeting minutes.
- Assisting with preparation of proposals.
- Assisting with the tracking of project agreements.
- Assisting the Division Manger, Group Managers and other team members with general office and project related tasks as required.
Does this sound like you
- Relevant degree or diploma from an accredited post-secondary education institution Experience in large scale projects is an asset
- 5+ years experience providing project management support.
- Excellent communication skills – proficient writing skills for the preparation of reports and project correspondence.
- Outstanding verbal and interpersonal skills to support your communication with project teams, contractors, subconsultants and clients.
- Proficiency in MS Office. Knowledge of scheduling software, such as MS Project, and SharePoint is an asset.
- Experience working with an EDMS such as Aconex, SharePoint, Google, ProjectWise and/or Procore is an asset.
- Ability to work under tight deadlines, on time-sensitive activities.
About Us:
At Associated Engineering, we're passionate about not only the work we do but the communities we live and work in. Which is why sustainability is at the heart of everything we do. As a carbon neutral company since 2009, we help shape resilient and sustainable communities across Canada.
As a Platinum Member of Canada’s Best Managed Companies since 2008, we take pride in nurturing a workplace where people thrive. We are an employer of choice providing our people with a supportive, collaborative, engaging and dynamic place to build a career, while bringing inspiration and innovation to our work.
Our company culture is shaped by:
- Growth and development of our employees – chart your career course, whatever stage you are at!
- A broad variety of meaningful work that supports local communities – we are a medium-sized company working on significant projects, helping to shape communities!
- We care, we commit, we create – our promise to both clients and each other!
What’s next?
Ready to make an impact? Join a company that values your ideas, invests in your growth, and empowers you to shape the future. Apply today!
Want more information?
- Check out what a day at Associated Engineering looks like via LinkedIn
- Our Environmental, Social and Governance Report
AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.